A fabric purchase order should do more than state fabric name and quantity. It should act as a clear technical and commercial agreement between buyer and supplier.
Why This Matters
Many bulk problems start with incomplete purchase orders. If GSM tolerance, DIA, shade standard, finish or delivery terms are missing, buyer and supplier may interpret the order differently.
Key Components
- Fabric name and construction
- Fibre composition
- Finished GSM with tolerance
- DIA or open width
- Colour and approved shade reference
- Quantity and permitted variation
- Finish or performance requirement
- Testing and inspection requirements
- Delivery date and packing instructions
Practical Method
Use one clear specification line per fabric quality. Attach the approved shade or colour reference where possible. State whether GSM and width are finished values. Include quantity tolerance, lot requirements, inspection expectations and delivery schedule.
Working Example
A PO might specify: 100% polyester interlock, 180 GSM ±5%, 60-inch finished open width, navy shade as approved lab dip, 1,000 kg, moisture-wicking finish, roll packing, delivery by agreed date.
What Buyers and Factories Should Check
- Confirm exact fabric construction
- State finished GSM and width
- Define colour standard
- Include testing requirements
- Clarify quantity tolerance
- Add packing and roll identification requirements
Common Mistakes
- Writing only a market fabric name
- Leaving GSM tolerance undefined
- Using colour names without a reference
- Not stating finished width
- Missing delivery and inspection terms
Best Practices
- Use a standard PO template
- Attach approved lab dip or swatch
- Reference test standards when necessary
- Keep revisions controlled
- Make supplier acknowledgement mandatory
Final Thoughts
A good polyester fabric purchase order prevents disputes before they happen. Clear technical terms create better quality consistency and faster bulk execution.
Need Help With Polyester Fabric Sourcing?
Send Walrus – Yes India Can your garment type, GSM, DIA / width, colour, quantity and end use. We can help shortlist suitable polyester fabric options for bulk production.
Call / WhatsApp:
+91 90472 77722
+91 90420 77722
Website: yesindiacan.in
